GSC Travel Funding

Your department must be listed as either active or probation before you are approved or reimbursed. If your department is listed as on probation or inactive, please contact your representative immediately!

Check Department Status

APPLY FOR FUNDING NOW

After submitting your travel grant application, you will receive a system-generated e-mail of submission confirmation. If you do not receive this e-mail, your application was not received by the GSC Travel Director. You should resubmit your application. 

You will be notified of your funding status (e.g., approved, waitlist, etc.) through the e-mail address you provide in your application. Please ensure the e-mail you provide is accurate and a UofL e-mail address.

Only one award is permitted per Academic year per student to allow more students the opportunity to receive the reward. This may change if funds permit.

Receipts that can be reimbursed include:

• Hotel/Lodging
• Airfare/Rental Car/Transport
• Conference Registration**
• Other travel related costs with GSC director approval (ALL RECEIPTS must be itemized)

Gather Required Documentation & submit for approval to the GSC Director of Travel (gsctravl@louisville.edu).

Required documentation includes:

1. Completion of the GSC Travel Reimbursement Form
2. GSC Travel Award Letter (funding award email to you from GSC)
3. Electronic copies of ALL itemized receipts for which you are seeking reimbursement 
4. Proof of Presentation (for presenting awards $350)
5. Proof of Attendance (if traveling to do an interview for an externship)

PLEASE NOTE:

• No paper documents will be accepted. 
• If you are receiving funds from other sources, you should schedule an appointment with your UBM (or comparable department financial administrator) to discuss what the other sources will reimburse and what the GSC will cover. GSC funds should be the last applied. UBM should Email documentation to gsctravl@louisville.edu.
• If you have no other funds/funding source, you do not need to meet with your UMB and can simply follow the directions for email submission above. 
• PLEASE check here to make sure your department's status is listed as Active or Probation. If your department is listed as Probation or Inactive, please contact your representative immediately! Students from departments that are Inactive are ineligible to receive reimbursement from the GSC Travel Fund.

Funds are applied to your UofL student account, you must have your Nelnet preferences for disbursement of residual aid set up. The funds may be disbursed in one single installment or two installments. Please allow 3 to 4 weeks for funds to be disbursed. More information about how to set up these preferences can be found on the Bursars website.