Graduate Administrative Assistantships
A graduate administrative Assistantship (GAA) (sometimes referred to as a service assistantship or GSA) is assigned to a particular professor, project or office and typically assumes responsibilities according to the need of the supervisor. While in some cases these responsibilities may include research or teaching, they are often more administrative in nature and may involve demonstration of project management, event production, assessment or reporting, student services, marketing or operations within higher education.
As assistantships are not administered centrally, locating these opportunities can sometimes be a challenge. We recommend searching the Vice President of Student Affairs Employment Opportunities and Cardinal Careers.
Graduate School Inclusive Excellence Assistantship
The Graduate School is seeking a highly motivated graduate student to serve as a team member in event planning and support, content development, administrative support, and other related duties.
The selected student will work in The Graduate School and report to the Senior Associate Director. In addition to the Senior Assoc. Director, the GA will also collaborate with the Graduate School’s Student Success Team to assist in event and project management, program assessment, and data analysis. The Student Success Team also includes the Assistant Dean for Graduate Student Success (Dr. Michelle Rodems), the Program Coordinator of Student Success (Mr. Abi Froedge-John), and an additional Graduate Assistant for Professional Development (TBD).
This position will work directly with the Graduate School’s inclusive excellence initiatives and other student success efforts. More information about the Graduate School’s initiatives and programs can be found online here.
- Assist in the logistical planning and execution of major graduate student programs and events such as orientations, doctoral hooding ceremonies, and milestone celebrations.
- Manage event logistics, provide on-site support, and collaborate with various stakeholders on preexisting and new programs and initiatives.
- Compile and analyze student evaluations from Inclusive Excellence programs and events, providing insights to improve future programming.
- Proactively engage with students to encourage participation in graduate school activities and programs.
- Collaborate with campus partners to create programming that supports the elevation of all student voices and experiences.
- Create and contribute written content for The Advocate Newsletter, published once a month, graphics and flyers for events, and update copy for the Graduate School website.
- Engage in literature searches and data entry to support departmental publications and reports.
- Strong attention to detail, minimizing errors in data analysis, reporting, design, and communication
- Strong verbal and written communication skills, effective in conveying ideas and information clearly to a variety of audiences
- Ability to collaborate and build relationships with a variety of stakeholders, ensuring effective teamwork and project success
- Ability to manage multiple projects at once, prioritizing tasks efficiently while maintaining quality and meeting deadlines
- Capability of independently completing tasks with minimal supervision while adhering to established administrative processes
- Advanced skills in Microsoft Office Suite
- Familiarity with issues within graduate education
Must be enrolled as a full-time student in a University of Louisville graduate program (master’s or doctoral). The student must be available to work on weekdays, primarily in the office between 9 am-4:30 pm, although some remote work may be available. The schedule may be adjusted during weeks of evening or weekend programming.
Apply online via Cardinal Careers and/or email a cover letter and resume to gradlife@louisville.edu.
Posting will remain open until August 24th.